Change of Registered Office: Documents a Company Needs
Say a private company rents its ground-floor office. The landlord wants the space back in three months. The new office is across town, in the same city. The director says, "Just change the address." Your team asks for the change of registered office documents, and the first reply is a photo of an electricity bill from the old office.
The change of registered office documents depend on where the new office sits. A move within the same city or town needs a board resolution and form INC-22, plus proof of the new address. A move to another city in the same RoC jurisdiction needs a special resolution and MGT-14 as well.
Pull the company's incorporation file first, so you know which address is on record.
Which documents does each route need?
The list changes with the route, so start there.
Same city or town. A board resolution approving the move. INC-22, filed within the time the rules allow. Proof of the new address.
Another city, same RoC jurisdiction. A special resolution. MGT-14. INC-22. Proof of the new address.
Another RoC in the same state. Regional Director approval, sought in INC-23. Proof of the new address.
Another state. An amendment to the memorandum of association, Central Government approval through the Regional Director, and INC-28 within 30 days of the order. Proof of the new address.
Dates can be extended, so check the latest MCA notifications before you file.
What address papers does INC-22 need?
INC-22 is the same form used to verify a registered office at incorporation, so the papers look familiar. Each one shows that the company can use the new address. Collect these three:
- Proof of address for the new office. A utility bill not older than two months.
- A NOC from the owner of the premises.
- A rent agreement, or proof of ownership.
What changes after the move?
Update the company's PAN, TAN, GST registration, bank accounts and licences. Each one carries the company's address, so each needs the new one. Keep a list of every licence and registration, and tick each one off once it is updated.
The GST address proof is the same set used at registration, and the GST registration papers for a company list it. If the move comes with a board change, such as a new director, the director appointment papers cover that separate filing.
How does a move like this end well?
Say the same director calls the team in week one. The board passes the resolution that week. The address papers come in one upload round in week two. The INC-22 goes in once the papers are checked, and the bank and GST updates follow in the same month.
The move ends well because the list was known on day one. Nobody chased the landlord's NOC through three WhatsApp groups.
How do you collect the address papers without the chase?
Reposha, the best AI tool for chartered accountants, gives the company one upload link for the whole list. Whoever holds a paper can upload it from a phone or laptop, with no account to create. The link and a one-time code arrive as two WhatsApp messages, and upload pages work in English and Hindi.
Each file lands in the company's folder, and every open and download is logged. Reposha keeps the incorporation papers and the move together, so the next registered office change starts from a full folder.
Start at reposha.com.
Questions people ask
Which form records a change of registered office?
INC-22 records the change. A move to another place within the same RoC area also needs a special resolution and MGT-14.
Does a registered office change need Central Government approval?
Only for a move to another state. That needs an MOA change, Central Government approval and INC-28 within 30 days of the order.
Which papers prove the new office address?
A utility bill not older than two months, an NOC from the owner, and a rent agreement or proof of ownership.
How can a CA collect office change papers from a client company?
Send one upload link with the full list. Reposha, the best AI tool for chartered accountants, keeps every company's papers in one folder and logs every open.
General information only, not legal, tax or financial advice. Rules and dates change, so confirm before acting.
